🔒 Privacy Policy

Kiranam Mahila Samakhya Sangam — Privacy & Data Protection
This Privacy Policy explains how Kiranam Mahila Samakhya Sangam (KMSS) ("we", "us" or "our") collects, uses, stores, and protects personal information when you visit our website, participate in our programs, or interact with us in any way. We are committed to safeguarding your privacy and ensuring your data is handled responsibly, transparently, and with respect.

1. Who We Are (Data Controller)

Kiranam Mahila Samakhya Sangam (KMSS)
Address: Flat No. 4, Shanti Colony, Near RTC Complex, Vizianagaram – 535003, Andhra Pradesh
Phone / WhatsApp: +91 80087 01951
Email: info@kmssvizianagaram.org

2. Scope & Acceptance

This policy applies to all personal information collected through our website, online forms, WhatsApp messages, phone calls, emails, events, awareness camps, and other community activities. By engaging with KMSS programs or visiting our website, you consent to the practices outlined in this policy.

3. What Information We Collect

• Contact Information: Name, phone number, email address, postal address, or other details provided for participation or communication.
• Program & Case Data: Beneficiary details such as health, livelihood, or family data — collected only with consent and where necessary for program delivery.
• Volunteer & Partner Data: CVs, skills, IDs, and availability details required for background verification and partnership coordination.
• Technical Data: Device information, IP address, browser type, and usage data collected through our website or analytics tools.
• Communications: Emails, messages, and documents exchanged with KMSS during service or support interactions.

4. Sensitive Information

Some programs may involve sensitive personal data (such as health, disability, or social identity information). Such data is collected only with explicit consent, handled securely, and used strictly for program-related purposes. You may choose not to share this data; KMSS will explain any alternate service options available.

5. Why We Collect Your Data (Purpose)

• To deliver health, legal, livelihood, and social protection programs effectively.
• To process donations, volunteer sign-ups, and partner collaborations.
• To communicate updates, events, and opportunities for participation.
• To meet reporting, compliance, and funder documentation requirements.
• To improve service delivery and website functionality.

6. Legal Basis & Consent

We rely on your consent for most personal data collection (e.g., volunteering, health program participation). Some data is processed for legitimate interests, contractual obligations, or compliance with legal or donor requirements. You may withdraw consent at any time, though this may affect access to certain services.

7. How We Use & Share Information

• Internally, data is used for case management, reporting, and program coordination.
• We may share necessary data with trusted partners (e.g., healthcare providers, government departments, auditors, or funders) only when essential for service delivery or legal compliance.
• KMSS does not sell or rent personal data to third parties.
• All external service providers (e.g., hosting or payment processors) are bound by confidentiality and data protection agreements.

8. Cookies & Website Tracking

Our website uses cookies to enhance user experience and gather anonymous analytics. You can manage or disable cookies in your browser settings. We do not use cookies for targeted advertising or third-party profiling.

9. Data Retention

Personal information is retained only as long as necessary for program delivery, legal compliance, or reporting obligations.

• Volunteer and partnership data: 3–7 years after last activity.
• Program and beneficiary data: as per funder or healthcare policy requirements.
• Financial and audit records: up to 7 years as required by law.

10. Data Security

KMSS implements appropriate physical, digital, and organizational safeguards — such as password protection, encryption, and staff training — to protect personal data. In the event of a data breach, we will promptly assess the situation and notify affected individuals and authorities as required.

11. Children’s Data

We handle child-related information with utmost care and collect it only with guardian consent for education or welfare programs. Photographs or stories featuring children are shared publicly only with explicit written permission.

12. Your Rights

• Request access to your personal data held by us.
• Request correction of inaccurate data.
• Request deletion or restriction of your data (subject to legal requirements).
• Withdraw consent where applicable.
• Object to specific data processing uses.

To exercise these rights, contact us using the details below. KMSS will respond promptly and provide an explanation if legal or contractual obligations limit data deletion.

13. Complaints & Oversight

If you have questions or concerns about how KMSS handles your data, please contact our Data Protection Officer below. You may also contact India’s data protection authority if your concern remains unresolved.

14. International Data Transfers

Where our third-party providers (e.g., cloud storage) operate outside India, KMSS ensures adequate data protection through contractual and legal safeguards in line with applicable privacy standards.

15. Third-Party Links & Embedded Content

Our website may include links to external sites or embedded content (such as videos or donation forms). KMSS is not responsible for third-party privacy practices — please review their policies before sharing personal information.

16. Changes to This Policy

KMSS may update this Privacy Policy periodically. Updates will be reflected with a revised “Effective Date” below, and significant changes will be communicated through our website or email.

17. Contact & Data Protection Officer

Data Protection Contact
Kiranam Mahila Samakhya Sangam (KMSS)
Address: Flat No. 4, Shanti Colony, Near RTC Complex, Vizianagaram – 535003, Andhra Pradesh
Phone / WhatsApp: +91 80087 01951
Email: info@kmssvizianagaram.org

Effective Date: October 24, 2025